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conservatorship - Petition for Appointment of a Conservator

Do you need to file a Conservatorship or Guardianship?

You might be considering the possibility of filing a conservatorship or guardianship to assist someone else or a loved one. There are many options, and a court proceeding is one of them. Assuming the role as conservator or guardian is an important responsibility. These proceedings give a lot of power to do many things. However, it is not the only option. In fact, it should not be your first or second option. These proceedings have grave constitutional restrictions that should be considered. You are basically taking over the person’s constitutional right to do certain things. Because of that, they should be used only when there is not a lesser restrictive alternative.

The first alternative is whether you operate and assist this person without any authority at all. Can the person generally take care of themselves, but you assist on a limited basis? In that case, you may not need to do anything; however, you should probably consider the second alternative in case incapacity is looming.

The second alternative is a power of attorney. There is a medical one and financial one. You can review each of them on our Resources page. If you are able to access the Colorado Revised Statutes, there is a statutory form under C.R.S. Section 15-14-741. These forms are approved by the State of Colorado’s Judicial Branch, but I recommend having an attorney review it. Statutes change over the years, and the linked forms could be out of date. There might be referenced clauses and statutes that require further explanation. An attorney can advise you on the importance of a power of attorney and other options available. He or she can also distance you from the presumption of undue influence. If an attorney is retained, he can protect the interest of the principal, i.e., the person you are trying to help. If you intend to take on this responsibility, be mindful that you have fiduciary and confidential duties to this person that can be addressed here at the Colorado Bar Association’s website. There are also general powers and specific powers given to the agent that need to be addressed.

If the person has the capacity to sign a power of attorney, this is the best alternative. If you are concerned about his or her capacity, speak with the person’s primary care physician and ask if the doctor can make a determination of capacity. You can also get an independent medical evaluation. As attorneys, we determine capacity before clients sign important documents as a precaution, but you should defer to the person’s doctor if there are concerns.

One advantage of a power of attorney over a conservatorship or guardianship is cost. Generally, a power of attorney drafted by an attorney may only cost $250-$300. It is also a private matter without the court’s involvement. With a conservatorship or guardianship, it may cost $2,000 or more. There are filing fees, notice requirements, court visitors, and hearing to determine whether this proceeding is necessary. After appointment, annual reports are due and scrutinized. Even if the person’s capacity is in question, the person may not want to give up any freedoms and it becomes a difficult process. If it is contested, the cost skyrockets.

If the person does not have the capacity to sign a power of attorney, you may have to file a conservatorship or guardianship. These are court proceedings, supervised by the judge and the court clerks.

A conservatorship is a proceeding where someone is appointed as the conservator to manage the assets of the protected person, much like a trustee. However, unlike a trustee, you are appointed by the court because the person is unable to manage their own finances, and it is either by consent or against their will.

A guardianship is a proceeding where someone is appointed to manage the person, usually their medical decisions and residency when they cannot do it themselves.

Both appointments have the ability to file a Medicaid application for the person.

If the person has medical and asset issues, consider filing for both proceedings. It will save time and cost to file them at the same time. If you think you need to be appointed immediately, you can file emergency proceedings, but you will need more evidence to prove that an emergency is necessary. If that is filed, an attorney will be court-appointed immediately to protect the interest of protected person. After the petitions are filed, a court visitor will interview all interested parties to determine if these proceedings are necessary and will make a recommendation the court. In these types of cases, you must have a hearing with the respondent present (there are exceptions to excusing the respondent if circumstances should allow it). They have the right to an attorney. These proceedings are not permanent. They can be terminated at any time upon filing a petition to terminate if proceedings are no longer necessary.

The Colorado Bar Association has more information regarding what to do after the appointment here: https://www.cobar.org/index.cfm/ID/20301

 

If you are in this situation, the process is not straight-forward. If you need assistance, please call the Grand Junction Estate Attorneys Reams & Reams at (970) 242-7847

5 Easy Steps to Effectively Administer an Estate or Trust or Conservatorship

Managing an estate is much like managing a trust or a conservatorship. It primarily involves gathering the assets, managing them for creditors, heirs, or any interested persons, and then distributing the assets to the rightful people upon conclusion. With all these entities, there are things you need if you want to effectively administer assets for another person or an estate. Here are five of the most important things:

  1. Hire an accountant or an attorney with estate tax knowledge. Most often, there is no tax issue to deal with if the estate only consists of a house (see the “step up” basis rule) and some personal property; however, I recommend having a tax professional tell you that rather than ignoring what could become a tax nightmare. Accountants sometimes charge a reduced rate to review your file to confirm a return is not needed. For example, if the estate or trust collects dividends, that is considered taxable income, and the estate should file a return for that year you received the dividends. If you close or terminate the estate or trust before paying that taxable income, as the fiduciary, you might be stuck with personally paying the bill or penalty if your forgot about it. By then, the heirs are probably long gone or have already spent their money.
  2. Inventory the assets as best as you can.  In most cases, heirs or interested persons can reasonably work out how to divide the assets. However, in every case, you should itemize and inventory everything as best as possible. Contested cases sometimes materialize overnight. At the very least, put tags like these on every piece of property the estate or trust owns. Take pictures of everything. These practices will separate your stuff from the estate’s stuff, and it will avoid commingling. You should then prepare an inventory. Microsoft Excel works great. We track our assets with Wasp MobileAsset. The price for that may be more than what you are willing to invest for one estate; however, you can use this excel template I made as a guide. It will keep track of what the estate owns, the estimated value, and what the items sold for. I would recommend quickbooks and quicken to track your expenses and income as well. When you conclude your administration, this report is vital to show the interested parties how everything was distributed. If you do not adequately track the personal property and expenses, somebody is going to ask you about a particular item six months into the administration. Without proper tracking, you will not have any idea where that item is located or where it went.
  3. Keep track of your time and expenses. Many executors or trustees that do not regularly to this type of work forget to track their time on a consistent basis. When administration has concluded, they end up trying to estimate how much time they spent. Without calendars or a billing system, estimating in lump sums will get contested and you may not be able to charge at all or at a very reduced rate. Buy a cheap or free calendar and put down your hours for each day. You can calculate a reasonable hourly rate later. Don’t forget about mileage either. Expenses are also reimbursable.
  4. Get appraisals or a market analysis for assets. If you are selling land or valuable assets, nothing is better than a professional appraisal to back up your sale. They are also great expert witnesses to rely upon in contested cases. Where there have been disputes over sale of assets, and the ones that stand up are professional appraisals behind them the sale. The assessed value with the county’s assessor and Zillow will give you a good estimate but do not solely rely on them.
  5. Never buy or take estate owned for yourself. This is axiomatic, but it needs to be repeated. Someone else has put you in charge to handle the estate or conservatorship. Someone entrusted you to do the right thing on behalf of the others involved and to not take from the estate. Even if you buy it for market value, you are putting yourself in a compromising position. Further, the transaction could be voidable if it is not expressly authorized by the court and after notice of interested persons.

 

In many cases, you probably can do most of the work on your own if you follow these rules. If you need assistance, maybe even limited advisement, please call the Grand Junction Estate Attorneys, Reams & Reams at 970-242-7847.